It’s Sunday morning. I’m currently surrounded by books, academic papers, highlighter pens and lots of scrappy notes. I’m ploughing my way through the individual at work module in an attempt to start the last assignment of the course, excluding the dissertation. It’s been hard to concentrate on this module during January, partly because of work commitments, partly because of a stinking cold I’ve had for the last week, but also because of the wrestling match I ended up having with the newly-automated ethical approval process.
Some hints for future students (based on my experience of the process in January 2016):
- Your dissertation supervisor is actually your co-researcher as far as the ethical approval process is concerned.
- The departmental ethics officer (DEO) that you’ve been assigned (by dint of the first letter of your surname) is your ‘module leader or authorising supervisor’. Providing the details of the actual module leader or your actual dissertation supervisor is definitely the wrong thing to do.
- If you get this step wrong, it appears that there’s no way that anyone can re-route your application to the correct place, so you have to start the process again.
- It’s (at least) a two-step submission process. Once your supervisor (co-researcher) has approved the application it ends up back with you to submit manually to the DEO. Unless you remember to check your emails and hit the submit button again, the DEO won’t see your application. I’m unsure as to why this is the case – all of the routing information has to be provided up-front by the applicant – so it simply seems to introduce an unnecessary time-lag into the process.
- Once you’ve made a mistake and you (reluctantly) decide that the best course of action is to start again, the system won’t allow you to clone or cut and paste information from a ‘stuck’ application into a new one (well, unless you know how to use the ‘view source’ option in a web browser of course …).
In conclusion – don’t fall off the ethical approval process happy path – it’s frustrating if you do. But given how easy it is to make mistakes, my professional persona would love to spend some time with the designer of this system to help them make it just a little more robust. So here’s my offer – if you’d like to get in touch with me, I’ll happily come and spend a couple of hours with you in Leicester, free of charge, to help you improve the experience for future students and researchers. I’ll also bring cake.
Which takes me back to my current module assignment – it focuses on ways of dealing with stress at work. Given the month that I’ve just had (and I don’t mean dealing with the frustrations of the ethical approval process – they were the least of my worries), it couldn’t have come at a better time.
Eating cake while working on improving things would seem to be an excellent way of reducing stress, but sadly, there doesn’t appear to be any research evidence out there to suggest that it would be effective. Unless, of course, you know differently …
A version of this article was previously published at the University of Leicester Student Blogs, 31st January 2016.